Shared Calendar

Shared Calendar lets you show your rooms and bookings to people outside your venue, so customers can check your availability and send booking requests. Shared Calendars were previously called Soft Access Lists, and you'll find them in your settings under "Shared Calendars".

Show What You Want:

Choose Your Rooms: Pick which rooms from your Rooms Manager appear on the calendar.
Visible Events: Decide exactly which events show up by adding one or more Event Types, Drop-in Bookings and calendar subscriptions, which show events from external calendars your organisation subscribes to.
Hide Event Names: Show bookings without revealing what they are.
Public Description: Add a banner above the calendar with booking rules, deadlines or who to contact.

Share It Your Way:

Invite by Email: Invite people to a shared calendar by email, even if they don't have a Crescat account.
Calendar, Form or Both: Publish the calendar on your website with a booking form, or show only the booking form if you'd rather not display availability.

Take Bookings:

Click to Book: With Event Requests, customers click a date to request a room.
A Form for Every Space: Use different booking forms for different spaces, such as one for Hall 1 and another for Halls 2 and 3.
Clear Decisions: Customers are told by email whether their request is approved, approved with changes or declined, with your standard text and, if you like, a personal explanation.
Automatic Event Creation: Approved requests become events, with everything from the booking form already recorded.

Benefits:

Fewer Back-and-Forth Emails: Customers see what's free before they ask.
You Stay in Control: Show only the rooms, events and details you choose.
Faster Bookings: Requests arrive complete and turn into events automatically.