Public Forms for Seamless Registration of Volunteers, Press and more
User-friendly form builder makes it easy to collect volunteer sign-ups, press registrations, and RSVPs from VIPs or other official attendees.
Collect registrations from volunteers, press, vendors, delegates and VIPs with one easy-to-use form builder. Every submission lands straight in Crescat, ready to work with, not as a name on a spreadsheet.
Build and Share Your Forms:
- Easy Form Creation: Create sign-up and registration forms with our user-friendly form builder.
- Customisable Labels: Rename every field, including the default About You fields, so each form uses your own wording.
- Shareable Link: Share the link on your website, by email or anywhere else, and register thousands of volunteers with a single form.
Keep Sensitive Data Secure:
- Restricted Fields and Sections: Mark any field, or a whole section, as restricted to collect sensitive personal data such as national ID numbers, passport numbers or bank details. Any field type can be restricted, from text and dates to file uploads.
- Admin-Only Visibility: Restricted answers are hidden by default. Only festival members with full management access can see them, so view-only and editing roles never do.
- Secure Editing for Responders: Responders can update their standard answers at any time. To change a restricted answer, they request a secure link by email that works for 60 minutes and expires once they save.
Manage Your Volunteers:
- Instant Item Creation: Each responder becomes an item you can work with in Crescat as soon as they submit.
- Flexible Assignment: Accept or decline submissions as they come in, and assign volunteers to the right shift whenever it suits you.
- Integrated Tracking: See when and where each volunteer would like to work, without switching between windows and screens.
- Tailored Selection: Pick the right volunteer from a list that matches the shift you're creating, instead of sifting through every name.
More Than Volunteers:
- Press and VIPs: Gather press accreditation requests and RSVPs from VIPs and other official attendees.
- Vendor Applications: Collect applications from vendors and traders through the same form builder.
- Group Your Responses: Gather press, vendor, delegate and other responses into their own Festival Sections, so each group is managed in its own space.
Benefits:
- Less Admin: No more manual sign-up lists or spreadsheets to merge.
- Everyone in One Place: Volunteers, press, vendors and VIPs all sit in the same system as the rest of your festival.
- Personal Data Protected: Collect what you need and keep sensitive answers visible only to the people who need them.
Read how restricted fields work in Introducing Restricted Fields for Public Forms, and how the idea came from a festival customer in From Conversation to Code. New to volunteer recruitment? See our guide for festival volunteer coordinators.