What is an Access Rider?

An access rider is a document where a disabled or neurodivergent artist, crew member or speaker sets out the access needs they require to do their work, shared with venues and organisers. It works like any other rider: it tells the event what to prepare, so the person can arrive and work without having to explain their needs again at every venue.

How an access rider works

An access rider is shared and used in five steps:

  1. Write it: the person sets out their needs, in their own words, and what helps them work well.
  2. Share it: it goes to the venue or organiser with the contract or during the advance.
  3. Plan: the venue checks what it can provide and agrees anything it cannot.
  4. Brief the team: relevant staff are told what they need to know, respecting privacy.
  5. Review: after the event, both sides note what worked for next time.

Access needs should travel with every booking, which is why venues collect them alongside other details through advancing in Crescat.

Access rider vs hospitality rider

A hospitality rider covers comfort and preferences, such as food and drinks. An access rider covers needs that remove barriers to working, such as step-free access or quiet space. Access needs should be treated as requirements, not optional extras.

What an access rider might include

  • Step-free access to the stage, dressing room and toilets
  • Accessible parking or drop-off close to the entrance
  • A quiet or low-sensory space
  • Extra time for travel, set-up or breaks
  • Communication needs, such as BSL interpreters or written information
  • Specific seating, lighting or equipment
  • A named contact on the day

Frequently asked questions

Who uses an access rider?

Disabled, deaf and neurodivergent artists, speakers, crew and staff. The idea comes from disability arts and is increasingly common across live music and events.

Does a venue have to meet an access rider?

In the UK, the Equality Act 2010 requires reasonable adjustments in many situations. Beyond the law, meeting access needs is good practice and helps every event run better.

Where can I find access rider guidance?

Disability-led organisations publish templates and guidance. In UK live music, the charity Attitude is Everything works to improve access for deaf and disabled people.

Related terms