Explanation of 'Run Down Sheet'

Run Down Sheet

A run down sheet is a document used in live event production, particularly in the music industry, to outline the schedule and logistics of an event. It serves as a detailed timeline and guide for everyone involved in the production, from the performers and crew to the event organizers and venue staff.

Key Components

The run down sheet typically includes the following key components:

  • Event date, time, and location
  • Load-in and soundcheck times for performers
  • Performance schedule, including set times for each act
  • Technical cues and requirements for lighting, sound, and special effects
  • Stage plot and equipment layout
  • Contact information for key personnel


Having a well-organized run down sheet is crucial for ensuring that the event runs smoothly and that all the moving parts come together seamlessly. It helps to keep everyone on the same page and minimizes the risk of confusion or mistakes during the event.

Overall, the run down sheet is an essential tool for coordinating the various elements of a live event and is a valuable resource for keeping the production on track.